Document Approval for Google Docs™

Privacy Policy

This policy explains what information we collect through our website and Google Docs add-on, and how we use it.

Last updated: October 4, 2026

Document Approval for Google Docs™ (“we,” “us,” or “our”) provides a website at https://document-approval.flowlyapps.com and a Google Docs add-on that lets you send documents for sequential approval and collect approvals or change requests (the “Service”). This Privacy Policy describes our practices for information we collect when you visit the website or use the Service.

This policy reflects how the product currently works. It is not legal advice. If you have questions, contact us at support@flowlyapps.com.

Information We Collect

Depending on how you use the Service, we may collect:

  • Google account information such as your email address and basic profile details when you authorize the Docs add-on
  • Document context needed to create an approval request (for example document identifiers and document title)
  • Approval request details such as approver emails, optional messages, and the order of approvers
  • Document snapshots generated when a document is sent for approval
  • Approval responses such as approve or request-changes actions and optional reviewer comments
  • Usage information related to creating requests, notifying approvers, and tracking approval progress
  • Support messages if you contact us by email

On the website, we may also collect standard technical information that web servers and browsers typically provide (such as IP address, browser type, and pages visited) if analytics or hosting tools are enabled.

Why We Collect Information

We use collected information to:

  • Provide, operate, and improve the Service and website
  • Create and deliver document approval requests and review links
  • Authenticate requesters through Google account permissions
  • Notify approvers and track approval progress
  • Maintain security, prevent abuse, and troubleshoot issues
  • Respond to support requests
  • Comply with legal obligations where applicable

How We Use Information

Google account details help us identify the user creating an approval request. Document context and snapshots help us present the submitted version for review. Approver contact details and responses help us route notifications and record decisions.

We do not sell your personal information. We do not use information received from Google APIs to serve personalized advertising.

Google API Services User Data Policy

Our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Storage and Security

We store information using service providers and infrastructure appropriate for operating a web application, Docs add-on, and document snapshot storage. We take reasonable administrative and technical measures to protect information against unauthorized access, alteration, disclosure, or destruction. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Sharing and Disclosure

We may share information in limited circumstances, such as:

  • With service providers who help us host, store snapshots, operate, or analyze the product, under obligations to protect the information
  • With people who receive an approval review link you create or share
  • If required by law, regulation, legal process, or governmental request
  • To protect the rights, safety, and integrity of the Service, our users, or the public
  • In connection with a merger, acquisition, financing, or sale of assets, subject to appropriate safeguards

We do not share user data with third parties for advertising purposes.

Retention

We retain information for as long as reasonably necessary to provide the Service, maintain approval requests and review links, understand usage, keep the product secure, and meet legal or operational requirements. Retention periods may vary by data type. When information is no longer needed, we aim to delete or de-identify it.

Your Choices

  • You can uninstall the Google Docs add-on at any time through Google’s add-on settings.
  • You can revoke the add-on’s access to your Google Account through your Google Account permissions.
  • You can contact us to ask questions about the information we hold or to request deletion where applicable.
  • Browser and OS settings may also allow you to manage cookies and similar controls.

Children’s Privacy

The Service and website are not directed to children under 13, and we do not knowingly collect personal information from children under 13.

Third-Party Platforms

The Service works with Google Docs and related Google services. Google is an independent third party with its own terms and privacy policies. Document Approval for Google Docs™ is not affiliated with, endorsed by, or sponsored by Google.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date above. Continued use of the website or Service after changes become effective constitutes acceptance of the updated policy where permitted by law.

Contact

For privacy questions or requests, contact us at support@flowlyapps.com.